Pennsylvania Wedding Planning: The Ultimate Checklist for a Stress-Free Wedding Day
From the Small Details to the Big Moments
Planning a wedding in Pennsylvania can be one of the most exciting times of your life—but it also comes with its fair share of decisions. We're Josh and Taylor of JTR Media, a husband-and-wife photography and videography team based in Central PA. Over the years, we’ve worked with so many amazing couples, and if there’s one thing we’ve learned, it’s that a clear, step-by-step wedding checklist makes all the difference.
Whether you're hosting an intimate gathering or a grand celebration, this guide is tailored to make your Pennsylvania wedding planning process feel seamless and enjoyable—from the early stages to post-wedding tasks.
Let’s dive into our comprehensive wedding checklist to keep you organized, calm, and confident every step of the way.
12+ Months Out: Starting Your Pennsylvania Wedding Planning Journey
Create Your Guest List: Begin with a preliminary guest list. This will influence your budget, venue, and overall event design.
Decide on a Wedding Style: Choose a theme that reflects you as a couple—classic, rustic, modern, or whimsical.
Select Your Bridal Party: Choose the family and friends who’ll stand by your side.
Book Your Venue: Secure your dream venue early, especially if you're planning for peak season.
Hire Your Photographer: Secure your wedding photographer early—especially if you're interested in timeless, emotional imagery like we offer at JTR Media.
Book Entertainment: Whether it’s a DJ or live band, reserve your spot.
Begin Wedding Dress Shopping: Allow time for fittings and alterations.
9–12 Months Out: Securing Your Dream Team & Wedding Details
Choose a Caterer: Schedule tastings and secure your vendor.
Order Save-the-Dates and Invitations: Choose a design that reflects your wedding theme.
Select Bridesmaid Dresses: Pick dresses that coordinate with your vision and venue.
Book Your Florist: Ensure they understand your color palette and floral preferences.
Create a Wedding Website: An easy way to share logistics and collect RSVPs.
Finalize Your Invitation Suite: Once your design is approved, place your order.
6 Months Out: Fine-Tune Your Pennsylvania Wedding Vision
Shop for Wedding Bands: Choose styles that complement your engagement ring.
Book Your Honeymoon: Early booking often means better availability and pricing.
Plan Your Shower: Coordinate with your MOH and family to choose a date.
Send Invitations: Allow guests enough time to respond.
Order Your Cake: Schedule a tasting and lock in your favorite flavors.
3 Months Out: Putting the Final Touches on Your Wedding Checklist
Create a Seating Chart: Organize your guests to maximize comfort and flow.
Choose Wedding Favors: Select items that are meaningful and personal.
Meet with Your Officiant: Review your ceremony plans and legal requirements.
Hair and Makeup Trial: Confirm your style so you feel confident on your big day.
Book Transportation: Ensure smooth logistics for your party and guests.
Select Ceremony Music: Choose songs that reflect your love story.
1 Month Out: Last-Minute Details That Make a Big Impact
Final Dress Fitting: Make sure your gown fits perfectly.
Get Your Marriage License: Check timelines specific to your Pennsylvania county.
Write Your Vows: Take time to express your story in your own words.
Confirm Guest Count: Share final numbers with your venue and caterer.
1 Week Before: Calm, Confident, and Ready
Practice Your Vows: Familiarize yourself with your words.
Mani-Pedi: Treat yourself to a bit of pampering.
Facial Treatment: Consider a light facial for wedding-day glow.
Hair Appointment: Confirm your final style.
After the Wedding: Post-Wedding Checklist for Pennsylvania Couples
Send Thank You Cards: Let guests know how much you appreciate them.
Order Your Wedding Album: Preserve the memories in print.
Share Your Photos: Post highlights online or in a private gallery.
Planning Your Wedding? Let JTR Media Help You Capture Every Moment
With a thoughtful checklist and reliable vendors, Pennsylvania wedding planning doesn’t have to be overwhelming. Let us help you relive your day with stunning photography and videography. At JTR Media, we’re honored to capture timeless, emotion-filled images that celebrate your unique love story.
Ready to book or have questions? [Reach out here] to begin your journey with us.